Job Announcement: Administrative Assistant and Bookkeeper with PACTEC at the Civil Aviation Flight Training Center

PACTEC International in Laos is an NGO working in Vientiane at the Wattay Airport with the Department of Civil Aviation and the Civil Aviation Training Center to continue establishing a flight training school and other aviation services in Laos. We are looking for 1 full time entry level administrative assistant and bookkeeper (Lao national only) to assist the country director, office manager, and English teachers in administrative and bookkeeping tasks. You will work in a team, reporting to the office manager.

Admin Key Responsibilities:

• Data entry

• Answer the phone, copy, scan, file documents

• Event logistics (includes bookings, set up and tidy up of events)

• Perform other tasks when required

• Conduct flight following (training on the job), flexible working hours required

• Assistance with coordinating and supporting internal and external communication for the English department

Bookkeeping Key Responsibilities:

• Daily, monthly and year end entries using NetSuite (training on the job)

• Weekly cash counts

• Pay bills (electricity, water, phone etc.)

• Create Invoices

Suitable candidates will have:

• Good communication (Lao and English) and interpersonal (working in a team) skills

• Diploma or degree in business administration, finance, accounting or equivalent

• Basic computer skills in Word, Excel, Power Point, Teams, typing and email

• Willingness to learn new skills

Contract Duration:

1 year (with 2-month probation); contract to be extended subject to satisfactory performance.

Application (in English):

• Cover letter

• Curriculum vitae/Resume

• English proficiency certificate, educational and working certificates

• References from 2 former employers/teachers

• Send by email to atubbesing@pactec.net 

·       Closing Date of submission: 19^th December 2025

Detailed Job Description:

Administrative Assistant and Bookkeeper

Admin Responsibilities:

Support of English Department:

• Data entry (student registration and attendance, budget tracker)

• Assistance with coordinating and supporting internal and external communication for the English department

• Copy, scan and file documents on server and Teams

Other tasks:

• Flight Following: radio, V2 track, record data (training on the job)

• Daily DFL (Daily Flight Log) entries into excel

• Event logistics (assist with meeting/event coordination; bookings for hotel, transportation, restaurants; room set ups and tidy ups)

• Creation of various monthly reports (FOR)

• Answer the phone

• Help foreign staff understand and navigate Lao culture

• In pursuit of teamwork and solidarity within the small project teams, other tasks may be required as needs dictate and time allows

Bookkeeping Responsibilities:

• Records all transaction vouchers (TV’s) daily correctly and timely

• Weekly cash box count

• Monthly: student spending, month end closing, inventory entries (aircraft fuel and parts)

• Assures all general accounting procedures are followed and reports submitted in timely manner

• Assures all banking activity and authorizations are made correctly

• Accountable for and oversees bill payment for office, hangar and Pactec house (electricity, water, garbage, internet)

• Assists with year end closing and sets up computer books for the next fiscal year

• Maintains document archives

• Creates invoices for students, flights, Pactec truck personal usage

• Prepares program statement (STH) and submits to finance department at headquarters

• Assists payroll administration (provide exchange rate)

• Assists maintaining Accounts Receivable (staff accounts), creates and distributes monthly staff statements

• Assists in keeping accounting manual up-to-date